| Third National Collective Bargaining Agreement |
ARTICLE 34
Official Personnel Folders Access to Official Personell Folders
All bargaining unit employees, and/or their duly authorized representatives, may review the contents of their own Official Personnel Folder. Insofar as practicable, they shall be furnished a copy of documents therein. An employee may review the contents of his/her own folder only in the presence of an employee of the personnel office or an individual designated or approved by the personnel officer, and in accord with all applicable Office of Personnel Management and Department of Commerce regulations governing the security and the confidentiality of Official Personnel Folders. A bargaining unit employee may request, in writing, to review the contents of his/her Official Personnel Folder from the personnel officer having custody. Any designation of a representative must be made as part of the written request to review the contents of the folder. The contents of the Official Personnel Folder will be forwarded within 15 calendar days of receipt of the written request. The personnel officer shall designate in writing, a member of management within the employee's commuting area as the temporary custodian of the folder. The personnel officer shall transmit with the material a statement certifying that the material is a true copy of the folder contents, and shall list all exceptions. The employee and/or their designated representative may copy or photocopy any document contained in his/her OPF, with the exception of records restricted by law or regulation.
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